Development Coordinator Posted Nov 14
Western Reserve Historical Society , Cleveland, OH

The Development Coordinator will work closely with and report to the Vice President of Development to assist with the management of the Development department's data system, WRHS various lines of contributed income, and support departmental fundraising efforts.


This position is Full time professional position and is non-exempt from overtime compensation.


Volunteers as assigned.


1. Plan and manage the Development department's system of data and gift processing, prepare financial and donor reports, generate prospect profiles, maintain donor records, generate mail and email lists, maintain internal constituency lists, and develop and record protocols for data input and reporting.

2. Support the Development team in the production of solicitation mailing, acknowledgement letters and other donor mailings including Development department communications to donors, invitations, etc.

3. Support the Manager of Individual Giving with the screening and cultivation of prospective Annual Fund donors through outreach, prospect cultivation and solicitation.

Responsibilities include:

Conducting research on individual prospects to grow donor prospect database, screening and cultivating prospects and current WRHS donors, managing a call process to facilitate outreach and solicitation.

Assist with additional tasks as requested by the Manager of Individual Giving.

Support the Grants Manager to include: coordinating necessary logistics for generation of grant proposals, corporate solicitations and acknowledgements.

Assist with cultivation and stewardship efforts as requested by the Grants Manager.

Manage individual gift processing to include: data entry on incoming gifts and pledges and production and delivery of acknowledgement letters to individual donors.

Support the Vice President of Development to include: manage, events and meetings calendar; prepare supplemental materials for fundraising activities; assistance with Board of Directors correspondence, scheduling and organization of committee meetings, and recording of meeting minutes.

Assist with additional tasks as requested by the Vice President of Development.

Provide administrative support to Development staff with special event planning and implementation to include: tracking of RSVP's, dollars raised, event set-up and check-in, and follow-up correspondence.

Monitor Development department supply inventories, and manage the Development department budget.

Supervise, manage and schedule Development volunteers to assist with departmental tasks/mailings.

Work as a team member of the Development department, assisting with all general fundraising activities including special events and fundraising campaigns.

Perform additional tasks as assigned.


The ideal candidate must have an undergraduate degree. Professional experience should include at east two years of development work with a nonprofit organization, preferably a museum or other cultural institution, with proven experience in database management. Experience with Raiser's Edge is required. Must possess strong communication skills, both in speaking and writing, and demonstrate excellent organization skills with attention to detail. Must have the ability to problem-solve and multitask under tight deadlines. Maintain effective working relationships with volunteers, donors and staff. Must maintain donor confidentiality at all times. The ability to work in a positive team-oriented environment, but also function autonomously is essential. Some nights/weekend hours are required.


Employment Type: Permanent
Work Hours: Full Time

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